Privacy Policy
Protecting your personal data is important to us. This privacy policy explains transparently which data is processed when you visit and use this website, for which purposes this happens, on which legal basis the processing is carried out and which rights you have.
1. Privacy at a glance
General information
Personal data means any information relating to an identified or identifiable natural person. This includes, for example, IP address and technical usage data. We process personal data only on the basis of applicable legal provisions, in particular the General Data Protection Regulation (GDPR), the Austrian Data Protection Act (DSG) and the Austrian Telecommunications Act 2021 (TKG 2021).
How do we collect your data?
This website is an informational coming-soon page. It does not contain contact forms, registration or a newsletter, so we do not actively collect data that you provide. Data is collected only automatically and for technical reasons when you visit the website, in particular server log data and technically required cookies.
What do we use your data for?
We use this data solely to technically provide and secure the website and to comply with legal obligations. We do not use web analytics, tracking or profiling.
What rights do you have?
Subject to the statutory requirements, you have rights of access, rectification, erasure, restriction of processing, data portability, objection and withdrawal of consent. Details can be found in the section "Your rights as a data subject".
2. Controller
The controller responsible for data processing on this website is:
Austrian Society for Vacuum Technology (ÖGV)
Austrian association register number (ZVR): 502959215
Wiedner Hauptstraße 8-10/134, TU Wien
1040 Vienna
Austria
Phone: +43 (1) 58801/13420
Email: oegv@iap.tuwien.ac.at
The person responsible for data protection is Helmut Riedl-Tragenreif, who can be reached at the address above and at oegv@iap.tuwien.ac.at.
3. Legal bases for processing
Depending on the processing activity, we rely on different legal bases for processing personal data:
- Legitimate interest pursuant to Art. 6(1)(f) GDPR: where processing is necessary for the secure, stable and user-friendly provision of the website, abuse prevention or protection of our rights, and your interests do not override ours.
- Legal obligation pursuant to Art. 6(1)(c) GDPR: where we are legally required to retain or disclose data.
- § 165 TKG 2021: where information is stored on or accessed from your device, for example through technically necessary cookies. Such technically necessary operations are permitted without consent.
4. Hosting and technical delivery
Hosting
This website is self-hosted on a virtual server provided by Hetzner Online GmbH, Industriestraße 25, 91710 Gunzenhausen, Germany. The server is located within the European Union. Hetzner processes data required for website delivery, system stability, technical security and error analysis.
Server log files
When you access the website, information may automatically be processed in so-called server log files. This includes in particular:
- IP address of the requesting device
- date and time of access
- requested page or file
- amount of data transferred
- referrer URL, where transmitted
- browser type, browser version and operating system
- status code or information on whether the request was successful
This data is not merged with other data sources. Processing is based on our legitimate interest in the secure and technically error-free provision of the website pursuant to Art. 6(1)(f) GDPR. Log data is stored only as long as necessary for operation, security and error analysis and is then deleted or anonymised, unless statutory obligations or legitimate security interests require longer retention.
Processing on our behalf
Where external service providers act as processors, we enter into agreements pursuant to Art. 28 GDPR. The service providers process personal data only to the extent required and in accordance with our instructions.
6. Newsletter
This website does not offer a newsletter and does not collect email addresses for marketing purposes.
7. External links and social media
This website contains links to external websites, such as LinkedIn and the websites of partner institutions. These are simple links. Data is only transmitted to these providers when you actively click the respective link. From that point on, the privacy policies of the respective external provider apply. We have no influence on the data processing carried out by those providers.
8. Recipients and processors
Personal data is transferred to third parties only where this is necessary to provide the website, comply with legal obligations or protect legitimate interests. Recipients may include in particular:
- our hosting and infrastructure provider (Hetzner Online GmbH)
- IT service providers and technical maintenance partners
- authorities, courts or public bodies where legally required
Where required, we enter into agreements with processors pursuant to Art. 28 GDPR.
9. Transfers to third countries
The data processed for the operation of this website is processed on a server located within the European Union. We do not transfer personal data to countries outside the European Economic Area through our own processing. If you click an external link, any resulting data processing — including any transfer to third countries — is carried out by the respective external provider under its own privacy policy.
10. Retention period
We store personal data only for as long as necessary for the respective purposes. In addition, we store data where statutory retention obligations apply or where further storage is necessary to establish, exercise or defend legal claims.
11. Data security
We use appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, alteration or disclosure. Where technically possible, this website is transmitted securely via HTTPS. You can recognise an encrypted connection by the lock symbol and "https://" in your browser's address bar. Nevertheless, data transmission over the internet may have security vulnerabilities. Complete protection against access by third parties is not possible.
12. Your rights as a data subject
Subject to statutory requirements, you have the following rights:
Right of access pursuant to Art. 15 GDPR
You may request information as to whether we process personal data about you and, if so, in particular about processing purposes, data categories, recipients, storage period, origin of the data and the existence of further rights.
Right to rectification pursuant to Art. 16 GDPR
You may request the correction of inaccurate personal data or the completion of incomplete personal data.
Right to erasure pursuant to Art. 17 GDPR
You may request the erasure of your personal data unless there is a legal reason for further processing or retention.
Right to restriction of processing pursuant to Art. 18 GDPR
Under certain conditions, you may request that the processing of your personal data be restricted, for example while the accuracy of the data is being verified or if you have objected to processing.
Right to data portability pursuant to Art. 20 GDPR
You may request to receive data that you have provided to us in a structured, commonly used and machine-readable format or to have it transmitted to another controller, provided that the statutory requirements are met.
Right to object pursuant to Art. 21 GDPR
Where we process personal data on the basis of Art. 6(1)(e) or (f) GDPR, you may object at any time on grounds relating to your particular situation. We will then no longer process the affected data unless we can demonstrate compelling legitimate grounds or the processing serves the establishment, exercise or defence of legal claims.
Withdrawal of consent
You may withdraw consent at any time with effect for the future. The lawfulness of processing carried out before withdrawal remains unaffected.
No automated decision-making
We do not make decisions based solely on automated processing, including profiling, that produce legal effects concerning you or similarly significantly affect you.
Contact for exercising your rights
To exercise your rights, please contact oegv@iap.tuwien.ac.at or write to the address provided in the imprint.
13. Right to lodge a complaint
If you believe that the processing of your personal data violates data protection law, you have the right to lodge a complaint with a data protection supervisory authority. In Austria, this is:
Austrian Data Protection Authority
Barichgasse 40-42
1030 Vienna
Austria
Phone: +43 1 52 152-0
Email: dsb@dsb.gv.at
Website: dsb.gv.at
14. Changes to this privacy policy
We reserve the right to update this privacy policy if legal requirements, technical functions or our data processing activities change. The version published at the time of your visit applies.
15. Questions about data protection
If you have questions about this privacy policy or would like to learn more about the processing of your personal data, please contact us at oegv@iap.tuwien.ac.at.